All the features that edays has to offer
Explore all of our unique features and learn more about why edays is the number one absence management solution.
Features that provide complete leave management
Self service holiday booking
Employees can request all kinds of leave with a simple form via web or mobile.
Entitlement tracking
Keep track of used, remaining and pending entitlements for various entitlement pots.
Personal calendar
Employees can view and manage their absence and leave at a glance with a calendar on their personal dashboard.
Viewing restrictions
Decide who can see what with viewing restrictions, to easily manage users, managers and admins.
Import public holidays
Import public holidays from a list of over 200 pre-set regional options, or import your own custom ones.
Time Off in Lieu (TOIL)
Automatically add accrued overtime to a balance that can then be requested and taken as TOIL.
Accruals and Long Service
Set rules in place to award long service awards and align entitlements with employees’ tenure.
Custom absence types
Offer as many different leave types as you want with customisable names, rules and balances.
Features that provide complete customisation
Custom absence types
Offer as many different leave types as you want with customisable names, rules and balances.
Days or hours
Better accommodate a mix of salaried and hourly workers by allowing leave to be booked in days or hours.
Authorisation chains
Allow requests to go to different authorisers, and set alternative chains so absence doesn’t cause a delay.
Custom user views
With flexibility over how the system looks, create views that best suit the needs of different user types.
Return to work process
Support employees returning from a bout of sickness with automated triggers and return to work processes.
Personal branding
Make your edays system your own with different colourways and branding options.
Mixed contract types
Easily manage workers on different contracts by assigning them to templates with automatic absence and leave rules.
Country-specific requirements
From varied hours per day in Spain, to complex leave accruals in France, we can support with automation and better management.
Customisable leave year
You can customise your leave year, whether you’d like everyone’s to run from a specific date (eg. Jan 1), or have every employee on a different one (eg. the day their employment begins).
Features that provide complete sickness management
Sickness recording
Log different sickness types and set rules for whether you want this to be done by employees or managers.
Bradford Factor tracking
Use the built-in Bradford Factor widget to check scores, manage sickness and intervene where needed.
Return to work forms
Centrally manage return to work forms and auto trigger these when an open absence is closed.
Self certification
Integrated medical forms allow employees to employees to self certify against instances of sickness.
Automated alerts
Set up email notifications to alert HR when sickness absences are recorded by managers.
Open-ended absences
Log sickness as ‘open-ended’ to reduce the manual work surrounding long term sick.
Customised sickness reasons
Create various sickness types to improve the quality of absence reporting.
Wellbeing advice
Automatically send wellbeing advice to employees, related to the sickness reason logged.
Features that provide complete automation
Triggers and alerts
Set up alerts for when various triggers are met, automating your approach to absence management.
Bradford Factor Scoring
Remove manual calculations and set up various processes for when certain scores are met.
Automatic calculations
Keep on top of entitlement balances with automatic calculations and deductions.
Scheduled reports
Build your own custom reports and schedule them to go on a regular basis to whoever needs access to them.
Daily or weekly overtime
Track overtime by day or by timesheet, with automatic accruals once the regular working pattern has been surpassed.
Automatic breaks
Make sure you’re compliant with local labour laws by adding automatic breaks to timesheets at specified intervals.
Absence clash alerts
Define minimum staffing level rules and use alerts to prevent simultaneous bookings within the same team.
Authorisation chains
Automatically pass a request over to an alternative authoriser if left unreviewed for a set amount of time.
Features that provide complete visibility
Group calendars
See at a glance what various teams or groups are already off to better plan leave.
Manager dashboards
Provides managers with a graphical overview of absence rates, who’s off and more.
Reports widgets
Use widgets to customise your dashboard and immediately see all the information you need to access regularly.
Report builder
With a variety of data sets to choose from, build your own custom reports which can then be scheduled or exported.
Data export
All reports can easily be exported to CSV to either analysed in Excel or fed into payroll and other systems.
Self service access
Empower employees to manage their own absence and leave, and check with their teams, with our self service platform.
User dashboards
Review remaining entitlements and see personal and historical data on user dashboards over a 3 year period.
Email authorisation
Automatic emails notify managers of requests, with a team view and a one-click authorisation from the email.
Features that provide complete time management
Online timesheets
Fill out timesheets on a weekly or monthly basis, send to managers for approval and set automatic reminders for completion.
Clock in and out
Record working hours in real time with clocking in and out functionality, with QR codes for enhanced control and tracking.
Activity tracking
Log activities, clients, projects and rates against various blocks of time, and export this data for payroll and billing purposes.
Overtime
Automatically accrue overtime per day or per timesheet, and have the option to pay this is put it into a Time Off in Lieu (TOIL) pot.
Maximum hours and mandatory breaks
Comply with local labour laws by setting maximum weekly hours and mandatory breaks, and tracking these averages.
Copy in rota
Remove the manual burden on employees filling out timesheets with the option to copy in their regular working pattern and tweak as needed.
Variable working patterns
Set varied working patterns and add rules to standardise the way annual leave entitlements are deducted.
Report on time worked
Run reports on total time worked per employee, per time period, or per activity, and export to feed to payroll or billing.
Features that provide complete regulatory compliance
EU Working Time Directive
Stay compliant with the EUWTD with average maximum weekly hours, mandatory breaks, and a variety of language packs.
Local labour laws
Adhere to rules and regulations in a wide variety of countries with customisable templates and settings.
FCA holiday compliance
Easily comply with the 2 week enforced consecutive leave rule, in line with anti-money laundering FCA guidance.
Payroll data
Use time tracking reports to ensure accuracy of payroll data and reduce any potential errors or mispayments.
Maximum hours and mandatory breaks
Prevent your employees from working above and beyond the legal allowance by capping hours and mandating breaks.
Reporting
Be prepared for any audits or data requirements with accurate reports stored securely in the cloud, and exported in a variety of languages.
Paid, statutory, and unpaid
Make sure you’re offering employees the appropriate tier of sick, parental and compassionate leave with customisable rates.
Secure data storage
edays is ISO20071 accredited with encryption and access control built in, so data is safe and secure.
Features that provide more complete functionality
Employee directory
Keep a record of all your employees in one centralised place, with individual profiles and employment history records.
Employee profile
Create profiles for all of your employees with employment history, line manager, department, job title, rota and personal information.
Document manager
Upload and store HR documents in our portal which allows you to categorise into folders and search for what you need.
Document tracker
Set user visibility, restrict access and prioritise the order. Track views and downloads of various documents in your portal.
Working locations
Better understand the whereabouts of your team to track site visits, working from home, or working from your offices.
Single Sign-On (SSO)
Increase security and streamline logins with SSO so employees can sign in using their network login.
Wellbeing gateway
Centralise employee wellbeing by integrating your EAP with edays. Manage wellbeing advice and trigger when absences are logged.
Mobile app
Take absence, leave and time on the go with our user-friendly mobile app on iOS and Android.
Features that provide a completely bespoke setup
Remote set-up
Get started with edays from anywhere. There is nothing to download or install so implementation is speedy and efficient.
Data upload
We’ll upload your employee data to the system so it’s ready to go, and configure it to your needs.
Administrator training
We provide a bespoke service so your administrators will be onboarded by an edays expert with the chance to ask questions.
System integration
edays can be integrated with any other HR system you may already have such as an HRIS, payroll, or billing.
Calendar integration
iCal feeds allow you to sync edays bookings with Outlook, Gmail, etc., so these go automatically into your personal calendar.
Template building
For organisations with different countries, different locations, or different contracts, we’ll help you to get the right templates built.
Language packs
We offer 25 different language packs in edays so that you can support a diverse and global team.
Training materials
When you join edays, you’ll gain access to a large library of training materials with regular webinars, guides and eBooks being released.