Wirtgen: Cites edays as the best thing they’ve done for their people
Wirtgen Group approached edays to replace their bespoke holiday management system that had grown to be no longer fit for purpose.
OVERVIEW
Wirtgen Group is an international manufacturer of machinery for road construction and maintenance.
Their absence management journey started with a manual paper-based system, however, they always found this method to be problematic due to the limited absence of visibility. edays was up and running within four weeks of sign-off and had a significant impact right from the get-go.
Rolling edays out at Wirtgen
THE CHALLENGE
Manual paper processes were causing a number of issues such as holiday clashes, negative holiday booking experiences, and limited help being offered to ill employees.
So Wirtgen Group went on a mission to improve their organisation and set up a company intranet. To increase adoption of the intranet, they built a bespoke holiday system that would be hosted on their Sharepoint. This system was a vast improvement from their paper-based system and introduced authorisation changes, making the process of booking holidays more regulated.
Although the bespoke system was an improvement, it was far from perfect. They lacked the ability to see absence within set teams and departments, allowing multiple employees from the same team to take holiday at the same time, potentially leaving their business understaffed.
THE SOLUTION
Wirtgen felt that edays people-centred approach set them apart from other platforms on the market.
Citing edays ease of use, simplicity, and ability to reveal valuable absence insights as key reasons for their choice. They also needed a system that could easily integrate with the payroll solution Wirtgen were looking to introduce.
So that they could better plan their holidays around each other, Wirtgen also needed a system that would provide greater visibility of planned absence within teams and departments, as well as to better collect and manage unplanned absence data.
THE IMPACT
edays was up and running within four weeks of sign-off and had a significant impact right from the get-go.
It was well-received by Wirtgens workforce due to its smooth, user-friendly interface, and everyone feels that managing time off has actually become a pleasurable process. Teams can now easily see who is in and out of the office, enabling them to plan their time off more efficiently around their colleagues.
Wirtgen Group has also taken their employee wellbeing support practices to the next level, with edays allowing them to easily identify disruptive unplanned absence patterns and prompt early intervention. This has empowered Wirtgen to take a proactive approach to open meaningful discussions with their workforce, and offer a help where needed.
edays has also helped Wirtgen Group to store and manage important employee documents such as training certifications through their HR document storage module. Automatic triggers have been put in place to alert Wirtgen to the expiry dates of these certifications, allowing them to send the employees in question on the relevant training they need before expiration. They also can withdraw valuable information from their system which identifies employees with the relevant qualifications needed to help with a certain tender.
Paul Holmes
Managing Director
I think implementing edays is one of the best things we’ve done for our people. The in-depth absence data it provides has helped us get a handle on both unplanned and planned absence to proactively identify and address wellbeing issues.
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