technology

Trimble: Centralising absence in a global organisation

Trimble first approached edays in 2012 to streamline their absence management processes and enhance their employee experience.

OVERVIEW

Trimble is a software and services technology company that has multiple locations across the globe.

Since Trimble initially implemented edays in the UK, Trimble has gone on to introduce the platform into their Netherlands, Romania, and Germany branches to further centralise their absence processes.

Rolling edays out at Trimble

THE CHALLENGE

Before edays, each location or branch of Trimble managed absence through a variety of different means.

For example, their Netherlands branch managed absence via paper and spreadsheets, which was very time-consuming and prone to error, while in Germany, they used a system but found that it lacked functionality and visibility.

These issues led to a real need for Trimble to centralise their absence management processes within one platform and increase the visibility of absence across their organisation whilst catering to each country’s local rules and regulations.

THE SOLUTION

Trimble decided to tackle these challenges head-on and went to the market for a new absence management solution.

Trimble felt that edays’ simplicity, ease of use, and automation functionality set it apart from other platforms on the market. There were three main areas we could help with.

The first was to implement a system that could start to centralise absence management, while catering to the unique rules of each region.

The second was to introduce a system that could clearly outline holiday approval flows within the platform, with automatic alerts and notifications.

The third was the need for automatic calculations for holiday, sick pay, and accruals, which could then be fed to payroll.

THE IMPACT

edays was well-received due to its ability to make managing absence easy!

Users found it intuitive and simple to use, with holiday requests submitted within seconds. It also became a big time saver for Trimble’s HR and finance teams, performing complex entitlement, accrual, and sick pay calculations automatically so they no longer had to worry about them.

This didn’t go unnoticed by Trimble’s other global branches, and edays was soon adopted multi-nationally.

Trimble is now able to cater to each country’s individual absence rules, ensuring local regulations are being followed. On top of this, they now have increased visibility of absence across their organisation, by introducing much-needed holiday approval flows and a Google calendar integration.

Edit Hannak

European AP Manager

We can now say with confidence that 100% of our absence and overtime is now tracked and monitored within the regions that use edays. This ensures our employees get paid for their overtime and gives us a more accurate picture of absence within those regions, allowing us to plan our resources more effectively.