Global visibility over your entire workforce

Absenteeism in the workplace refers to reocurring absences over a period of time. The causes of absenteeism are varied and are sometimes difficult to identify. And without robust absence tracking methods in place, it becomes more challenging to spot too. Having a clear absence management policy, coupled with efficient absence tracking will provide more visibility and a better understanding of absenteeism in the workplace, empowering people managers to take the next steps in addressing the issue. Find out more about the causes of absenteeism and how to reduce it here.

Absence reporting is important because it provides HR teams with an overall picture of how often absence is occurring in the workplace. Absences can affect productivity and output, add extra strain on individuals or teams that are having to cover, and be an expensive cost to an organisation. Therefore knowing exactly how absence is impacting an organisation can help to empower HR and people managers to address any issues and provide additional employee support and ensure better resource planning.

An absence report provides an overview of absences that have occurred in the workplace. It may be a report on an individual employee, a team, a site, a department or an entire organisation. Absence reporting provides details of the number of absences that have happened during a set time period and the reasons for those absences i.e. sickness and/or the type of sickness. An absence report might also include an absence rate which can be compared with the average absence rate in a particular industry or against the national average.

The best way to track employee absence is by ensuring that all absences are logged and recorded in a centralised system. Where possible, the reason for the absence should also be logged. With edays, you can set up absence triggers which will send you an alert when that trigger is met – for example, if an employee takes three absences during a set time period. Having this data will enable people managers to proactively reach out to an employee who has been absent more than once in a short space of time. Without automated processes like these, absence tracking can be much more challenging if done manually – for example by using spreadsheets. This approach can lead to errors, inaccuracy and a lack of overall visibility of absences occurring in a team or whole organisation.

Yes. edays allows you to track any type of planned (e.g. holidays, maternity leave, medical appointments, business trips, time off in lieu (TOIL), etc.) or unplanned absence (e.g. sickness, compassionate leave, unpaid leave, etc.) in a single system. You can also create custom absence types specific to your organisation, such as wellbeing leave, and define rules for how these are to be used and recorded. Learn more about our holiday booking system and sickness tracker.

The return to work process is made faster and more efficient with edays. A reason can be logged alongside an individual’s sickness absence, and for UK employees, relevant NHS guidance can be forwarded on to them to aid in their recovery (see more on our NHS Portal here). You can automatically send a return to work form to an employee who is returning from sickness absence. This is then stored in the employee’s details in edays, alongside any doctor’s fit notes or medical certificates that may be required. Before conducting return to work interviews, managers and HR can review the employee’s records and view any previous absences to be fully equipped ahead of the individual’s return.

Yes. You can configure system alerts to trigger if specific absence conditions are exceeded and automatically notify specified individuals via email immediately. Find out more about the edays sickness tracker.

Yes. edays allows you to configure all absence types to be recorded in hours, days or half-days, with customisable settings for different working patterns (i.e. shift work, part-time employees, etc.) Find out more about our staff holiday management features.

Absence management is the process of recording and tracking all employee absences within an organisation. Absence management includes tracking sickness absences from work – everything from who should be informed if an employee is ill, to the reason for their absence (if disclosed), how long they need to take off from work, and how all of this information is recorded. Good absence management practices mean that employees feel supported, resources can be carefully planned around absences, and any issues within teams can be addressed accordingly.

edays absence management software is different to other absence monitoring software providers because our system is purpose built to be as customisable as possible, allowing HR and people managers to use it in ways that suit their organisation’s unique requirements. Our absence system supports part-time and full-time employees, and leave and absence can be recorded in either days or hours. We can handle leave carryover, overtime tracking, clocking in and out, and we enable organisations adhere to the EU Working Time Directive, among many other features. We also cater to large and global organisations with several locations – be it in one country or multiple. edays absence management software users can be separated into groups, with different leave entitlements and rules set for each one, meaning you can manage employees in one country differently to another. This way, you can ensure you remain globally compliant according to varying regulations around the world. This flexibility and configurability makes edays absence management software the leading choice for absence, leave and time management software.

Yes. With edays absence management software you can track sickness absence – both long and short-term – as well as any other type of unplanned absence, such as lateness or emergency time off.

Our system lets people managers provide a reason for each absence occurrence, and you can create as many different types of absence as you like.

Absence triggers can be set to alert managers when certain criteria has been met, so you can intervene early before absenteeism becomes more of a significant issue.

Our absence reporting tools let you analyse all of this absence data, including the reasons, helping you to identify any patterns or trends amongst individuals, teams or locations across your organisation.

As well as absence management software, edays also offers leave management software – giving organisations a reliable, accurate way of allocating, booking, approving, and tracking all different types of employee leave.

We also offer time tracking software, which includes clock in and clock out functionality and online timesheets.

Our modules are packed with innovative, customisable and useful features – many of which you won’t find elsewhere. Thanks to our configurability, we’re able to help thousands of organisations around the world track employee holiday, leave, sickness absence, and working hours in ways that best suit their operational needs.

There are many benefits to using edays absence management software, which vary depending on the size and type of organisation you are, and which industry you’re operating in.

edays is a great option if you’re looking to reduce your admin burden and eliminate the need for spreadsheets and paper forms when dealing with timesheets, and absence and leave requests. This is helpful to most organisations, that are either SMEs and therefore short on resources, or large and global organisations looking for a consistent, reliable and centralised system for handling employee holidays, leave, time tracking and sickness absence in one place.

We can also offer many industry-specific benefits, too. edays provides a streamlined platform for handling leave, absence and time tracking for organisations that have a mix of employees, including office and non-office based staff, part-time and full-time members of staff, and multiple locations in one country and/or around the world.

From employee wellbeing and compliance perspectives, edays provides organisations with the tools they need to be globally compliant according to the rules and regulations in different countries, and to take proactive steps to monitor and address their employees’ absence rates with a view to reducing absenteeism in the workplace.

To explore how we can help your organisation’s specific needs, please visit our solutions and industries pages to find out more.

Yes, edays absence management software is UK-based, but operates globally. Hundreds of organisations use our absence management software in the UK, as well as many in Europe and elsewhere in the world.

edays absence management software can be used by all types of organisation, wherever you are located in the world. We specialise in companies with 50+ employees, and if your business has a mix of office and non-office based workers, part-time and full-time employees, or operates from multiple locations, we can help. Our absence, leave and time management software provides one centralised system for tracking all types of employee attendance and time off.

edays absence management software is a purpose-built system to manage all your absence, sickness and leave types. edays makes managing sickness absence easier and gives you the ability to be proactive in the support you give to your people. Our staff holiday booking system makes requesting and approving annual leave, and other types of leave, simple and easy. Our time tracking software also makes clocking in and out, and completing timesheets, quick and accurate. With edays, you can not only plan your resources better, you can use data to drive decisions that make for a better and a more productive workforce.

We focus on providing the best absence management, leave management and time tracking solutions for your organisation. We’ll listen to your requirements and offer a best-in-class solution with more functionality compared to any other HR system providers. Our system is packed with features you won’t find anywhere else – helping you to manage absence, leave and time in more detailed, customisable ways that suit your organisation.